At RosterBot, we’re sincerely interested in making you comfortable with using our service. That’s why we’re not going to load you up with the usual bunch of legalese you’re used to seeing when you look at other sites’ Privacy Policies.
Instead, we’re confident enough to just tell you straight-up what our policies are with regard to your use of RosterBot. So let’s dig in, shall we?
Information Sharing
We ask you a few things about yourself and your team, such as your geographic location, email addresses, and names. This is specifically to make using our service easier. Also, knowing your location and the type of sport you play helps us to improve the service to meet your specific needs over time. We’ve tried to avoid asking you anything that isn’t absolutely necessary.
We definitely need your email address, etc. when you register and create your team because, well … that’s how the service works. You don’t, however, need to give us your real name so long as you don’t purchase services from RosterBot. Our FAQ explains this in more detail.
We Won’t Sell Your Email Address or Personal Info
RosterBot will not sell your personal data or your team’s email addresses to any third party. This means you won’t get spam from some other web site or marketer because we wanted to make a little extra cash on the side. There is one exception to this rule: If another entity buys our whole company (RosterBot, inc.) or its assets you might get email from them subsequently, as for most companies the customer list is an asset.
Email Opt-in
The general nature of RosterBot means that at some point, a Team Manager is going to invite you to join his/her team. This will be an email invite that comes from the RosterBot email servers. In that email we supply a confirmation link, and explanation that RosterBot will only email confirmed email addresses. By clicking on the confirmation link, you are granting RosterBot permission to email you RosterBot Notifications and other messages specifically relevant to RosterBot users.
There are some situations where RosterBot will email you before you can be confirmed, such as when your Team Manager has explicitly triggered an email. An example of this is Team Emails and Event Invites.
Email Opt-out
If at any time you wish to stop receiving email from RosterBot, you can modify your email settings under your user profile by logging into RosterBot and clicking on your name.
We Use Javascript, Cookies and We Keep Logs
Cookies are a tool used by web sites to track user activity. They make it easier for you to use and return to our web site without constantly being asked to “Log In” and that is the sole purpose for which we use cookies. Wikipedia has a good explanation of what cookies are and how they work here:
http://en.wikipedia.org/wiki/HTTP_cookie
Our web servers keep logs of user activity so that we can watch for bugs and make sure everything is working like it’s supposed to. More information about how web server logs work and what information they record, read more information here:
http://httpd.apache.org/docs/1.3/logs.html
RosterBot also shares anonymized tracking data with a small number of Third-Party tracking tools such as Google Analytics. This lets us see how our service is performing, and lets us make changes and improvements to the site which benefit you.
Also, we use JavaScript quite heavily to improve your overall experience with RosterBot. You will need to have your web browser’s JavaScript functions enabled while visiting our service in order to use RosterBot properly.
We’ll Protect Your Data
RosterBot takes reasonable steps to protect the data stored in our systems from hackers, thieves, pirates, and other ne’er-do-wells. Our staff have agreed to abide by security policies and are subject to discipline for any breach which should occur. We do not store your user passwords in plain text, and if you ask us we cannot retrieve these for you. If you have lost your password there are automated functions on our site to help you. Which is nice, really.
In the unlikely event that police or a court of law require us to supply them with your personal information, we will only do so in accordance with the specific law of the jurisdictions in which we operate: Specifically, Canada and the USA. These countries have a number of specific regulations to protect you from unlawful invasions of your privacy.
Changes to This Policy
We’ll always put the date of the last change to this policy at the bottom of this page. Keep checking back here if you’re interested in or concerned about our use of your data.
Last Change: December 12, 2012.